Productivity is less about time management than it is about mind management.
Simple, straightforward, and totally true. Of course the idea applies to just about anything we do that’s more parts procrastination than getting things done. Time is static, and you can’t really do much to manage it. Your mind, on the other hand… that thing can really wander.
GTD (Getting Things Done) is the most effective way I’ve found so far to manage my mind and tasks. It stands on five “pillars,” or steps to getting and staying organized:
- Capture everything. Write it down, record the sound, screenshot, copy text, photograph it or make a video – do anything the capture what’s on your mind – every time.
- Clarify the things you have to do. With every item that you captured ask “whats the next action?”
- Organize those actionable items by category and priority.
- Reflect daily on your to-do list.
This short video might help explain the benefits of this to you better than I can do here: